Experience the ease of a full-service solution with Property Flute. From meeting management to vote tabulation, our dedicated team handles it all, freeing you from administrative burdens. Focus on what matters most while we take care of the rest.
Property Flute simplifies the complexities faced by Strata Corporation meetings. From fractional vote counting to managing owners with multiple units, voters with multiple proxies, and the ability for secure secret ballot voting, our solutions address these common issues. Experience streamlined operations with a platform designed specifically for your industry's needs.
We're proud to be a BC-based company, deeply rooted in the Strata community. Our local expertise means we understand the unique needs of BC Strata Corporations. Count on us for tailored solutions that align seamlessly with the BC Strata Property Act.
| Feature | The Property Flute Advantage | Other Solutions (Zoom, Webex, etc.) |
|---|---|---|
| Tracks quorum? |  |  |
| Fractional votes? | | |
| Ownership of multiple units? | | |
| Holding one or more proxies? | | |
| Non voters attending the meeting? | | |
| Secret ballot supported? | | |
| Status tracking? | | |
| Full logging and auditing? | | |
| Tailored for the B.C. Strata Property Act (SPA)? | | |
| Is a conference platform? | |  |
| Feature | The Property Flute Advantage | Other Solutions (Zoom, Webex, etc.) |
|---|---|---|
| Tracks quorum? | Yes! Track the quorum through selective check-in process. | Some platforms do have voter registration features but lack the check-in features which help track quorum and who's voted prior to closing voting rounds. |
| Fractional votes? | Yes! With Property Flute, you can rest assured that fractional voting is fully supported. The platform will instantly tabulate results live. | Other platforms aren’t designed for fractional voting and therefore they wouldn’t be usable without ad-hoc workflows requiring manual calculations. This process can be time consuming and prone to error on tabulation. |
| Ownership of multiple units? | Yes! Ownership of multiple units is fully supported! | Other platforms require manual vote collection. |
| Holding one or more proxies? | Yes! Proxy voters can easily vote for multiple owners. | Other platforms require manual proxy vote collection. |
| Non-voters attending the meeting? | It is ok to have non-voters in the meeting. Our comprehensive check-in makes sure they don't participate in the voting process in any way. | In other platforms complex workflows are required to achieve the same result or may not be supported. |
| Secret ballot supported? | Yes! Secret ballot voting is supported for electronic meetings. In-person or electronic/in-person combination meetings might require a scrutineer. | Limited support. Requires complex manual workflows. |
| Status tracking? | Yes! See who hasn’t voted prior to closing the voting round. Ensuring you collect ALL voters votes. | Not supported. Unable to see who has not yet voted before the voting round is closed. |
| Full logging and auditing? | Yes! The platform provides an audit trail of what the meeting manager does and what the voters do, providing you full auditing capabilities. Secret ballot votes are omitted from the audit trail to ensure compliance is met. You will however still see that a voter voted, but not how they voted for secret ballot submissions. | Limited information. |
| Tailored for the B.C. Strata Property Act (SPA)? | Yes! Purpose built for British Columbia strata corporations and similar organizations. | Limited support. Other solutions weren’t tailored for the B.C. Strata Property Act. Most alternatives are designed as meeting tools for businesses - which has a very different requirement. Other Home Owner Association tools do not account for the various nuances that the SPA requires. |
| Is a conference platform? | Property Flute handles the meeting management and voting aspects, solving some of the most complex problems. We provide Zoom as a conferencing platform. | Yes, and some do offer generic meeting management tools, but are not tailored to handle many of the scenarios stratas and communities face such as fractional voting, owners with multiple units, and proxy voters representing multiple owners. |
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We create your meetingProvide us your strata plan/community unit, voter information and meeting agenda items that you'd like to create for a meeting. |
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We send out meeting noticesOnce your meeting is ready, we send out the notices with the built in email interface to reach all your voters! |
On the meeting day:Property Flute operates the platform
Takes direction from the chair
Checks in voters
Proxy assignment duties
Voting round management
Helps with troubleshooting
Meeting chair runs the meeting
Chair goes through agenda
Manages audience
* Chair can have management access to the platform for advanced insights
| Units | Assistants | Price |
|---|---|---|
| up to 15 units | 4h assistant | $350 |
| up to 50 units | 4h assistant | $450 |
| up to 100 units | 4 + 2h assistants | $700 |
| up to 200 units | 4 + 2h assistants | $850 |
| up to 300 units | 4 + 2h assistants | $1000 |
| more than 300 | Contact us |
Great option for Property Management Companies, law firms or meeting manager service companies.
After basic training, you'll be able to run meetings all by yourself or with your own assistants.
Property Flute has full support for multi manager assisted meetings which allows you to streamline voter check-in for large groups, whether using your own assistants or ours!
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