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Privacy Policy

General Terms

Property Flute website, propertyflute.ca (Site), is owned and operated by Property Flute Ltd. ("Property Flute" or "We"). Site is a Software as a Service (Service). Property Flute is committed to maintaining the accuracy, security, and privacy of Personal Information and customer data in accordance with applicable legislation. Property Flute Privacy Policy is a statement of principles and guidelines concerning the protection of the Personal Information and customer data of our customers, service providers, and other individuals (You/Your). The purpose of the Privacy Policy is to codify this commitment and to comply with applicable privacy laws and associated rules governing how personal information and customer data is collected, used, and disclosed. This Privacy Policy outlines the types of information we collect and receive, the circumstances in which we collect or receive it, and it explains the policies and procedures we have established for its storage, use and in certain circumstances sharing. Our privacy commitment includes ensuring the accuracy, confidentiality, and security of our users’ personal information, customer data and allowing our users to request access to, correction of, and deletion of, their personal information and customer data.

our access to and use of Property Flute’s services is subject to the Property Flute Terms of Service. Any capitalized terms used but not defined in this Privacy Policy have the meanings provided in the Terms of Service.

Consent

BY SUBMITTING PERSONAL INFORMATION TO PROPERTY FLUTE, YOU AGREE THAT WE MAY COLLECT, USE, AND DISCLOSE SUCH PERSONAL INFORMATION IN ACCORDANCE WITH THIS PRIVACY POLICY AND AS PERMITTED OR REQUIRED BY LAW. Subject to legal and contractual requirements, you may refuse or withdraw your consent to certain of the identified purposes at any time by sending us a request through our contact form here. If you refuse or withdraw your consent, we may not be able to provide you or continue to provide you with certain services or information which may be of value to you. If you provide Property Flute or our service providers and agents with personal information of another individual, you represent that you have all necessary authority and/or have obtained all necessary consents from such persons to enable us to collect, use and disclose such personal information for the purposes set forth in this Privacy Policy. The following are examples of circumstances in which we may collect, use or disclose personal information without users’ knowledge or consent:

a) when the collection, use or disclosure of personal information is permitted or required by law;
b) in an emergency that threatens an individual’s life, health or personal security;
c) when the personal information is available from a public source;
d) when we require legal advice from a lawyer;
e) for the purposes of collecting debt;
f) to protect ourselves from fraud; or
g) to investigate an anticipated breach of an agreement or a contravention of law.

Collection of Personal Information

We collect personal information about you from a variety of sources, including:

a) Directly from you, including without limitation, when you use or visit our websites or services, contact us, request information, register an account or administer your account.
b) Input information or data into any of our Services.
c) Automatically from devices that you use to connect to our website and apps.

What Personal Information do we collect?

We collect personal information to assist us in providing the Services and adapting and updating them to do our best to meet our customers needs. The types of Information that Property Flute may collect about you depends on how you use Property Flute’s service. Generally, we collect the following information:

Customer data

Customer data is solely owned by you, the customer. "Customer data" is data which was inputted into the platform or generated by the platform because of your usage of the platform. Some examples of customer data may include when you create meetings they may contain resolution attachments, voter lists and voting results. We do not analyze customer data for our own use, nor hold any liabilities for the data you store in our service.

Where we store your Personal Information and customer data

Your Personal Information and customer data is stored in secured Canadian server locations, to comply with Canadian data privacy requirements.

How we protect your Personal Information and customer data

To help protect the confidentiality of your Personal Information and customer data, Property Flute uses industry standard technologies. We apply security measures and review our systems regularly to apply security updates. In the event of a breach, we would ensure to notify all potential parties affected.

Changes to the Privacy Policy

Property Flute reserves the right to modify or supplement this Privacy Policy at any time. If we make a change to this Privacy Policy, we will post such changes on our website and make such revised policy and changes available upon request.

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